Programs offered by Northeast
Technology Centers are approved for Veterans’ Training, Federal Pell Grants,
Federal Supplemental
Educational Opportunity Grants, Veterans Training, Bureau of Indian Affairs Grants,
Northeast Technology Scholarships, Northeast
Technology Foundation Scholarships, Otha Grimes Memorial &
Francis Tuttle Scholarships. The Federal Work
Study program is also available to those who qualify. In order
to receive Title IV and institutional assistance, a student must
be in “good standing” and be making “satisfactory progress.”
Good Standing
The term “good standing” means that
a student is capable of continued enrollment. Initially, this
means that the
student is admissible to an educational program as demonstrated
by diploma, GED, or an evaluation for the ability to benefit.
Later, this means that the student is performing well enough in
terms of grades and progression to continue enrollment.
Satisfactory Academic Progress
Students receiving financial
assistance must demonstrate the ability to satisfactorily
complete post-secondary work. Satisfactory academic progress is
based on two components: (1) progression and (2) grades. As long
as these standards are being met, a student can receive
financial aid for a cumulative of 1050 hours. Assistance can be
received for no more than two (2) programs (2100 hours) at
Northeast Technology Center.
Basic requirements in order to receive
financial assistance are as follows:
CLASSIFICATION
DAY
ACADEMIC YEAR
Full
Time
6 Hours
1050
Hours
Half
Time
3 Hours
525
Hours
The minimum number of hours which must
be completed to maintain eligibility are:
Full
Time
Full
Time - 945 Hours in One Academic Year
Half
Time
Half
Time - 473 Hours in One Academic Year
In addition to the minimum number
of hours, a student must also maintain a grade point average of
2.0 (C) or higher and be progressing in a positive manner toward
fulfilling certificate requirements in a normal length of time.
In all cases, a student must be eligible for continued
enrollment.
Grades, attendance and progression will be checked at the end of
each quarter. Financial aid will be suspended for any student
not maintaining satisfactory academic progress according to the
above standards. The student will remain ineligible for future
Title IV funds until the minimum standards have been met.
A student will receive written notification of suspension. After
receipt of this letter, he/she will have 15 days to file an
appeal. Appeals must be submitted in writing to the Financial
Aid office. The appeal will be reviewed by an appointed
committee, and the student will receive written notification of
the outcome. The decision of the committee is final.
How to
Re-Establish Eligibility
In the event that a student does not
earn at least a grade of “C” for any payment period, that
student will be notified that his financial aid is suspended. In
order to re-establish eligibility, a student will be required to
pay for the next grading period and must maintain at least a
grade of “C” with no more than 3 absences. If this standard is
met, financial aid will be reinstated for the next grading
period.
There may be personal circumstances that a student thinks should
excuse not progressing according to schedule or maintaining a
“C” grade average. A student denied aid for failure to maintain
satisfactory progress may file a written appeal with the
Financial Aid office. The appeal will be reviewed by a financial
aid committee and an exception may or may not be made.
Financial Aid
Information Sheet
The academic year for financial aid
begins with the fall semester and extends through the completion
of 1050
hours, or June 30, whichever comes first. In order to be
eligible to receive funds, a student must maintain satisfactory
academic progress. In addition, the following procedures and
guidelines will apply to all recipients of financial aid.
As a matter of priority, Northeast Technology Center’s business
office will use your first available financial aid to pay any
outstanding educational expenses owed to NTC.
If you are awarded a Federal Pell Grant or Federal Supplemental
Educational Opportunity Grant (SEOG) in an
amount in excess of your tuition and fees, you may be eligible
for a “line of credit” to purchase your books (i.e. book
charge). Charge slips may be obtained through the on-campus
bookstore up to the third week of classes. Remaining balances of
financial aid awards will be disbursed periodically through the
business office. These checks must be picked up in person.
To be included in a disbursement, you must have been awarded two
(2) weeks prior to the disbursement date. Any refund check not
claimed within 30 days after a disbursement date will be
returned to the financial aid program.
You may be awarded at any time during a semester. The normal
awarding process takes two (2) weeks after all
necessary information has been received by the Financial Aid
office.
If you have not received a financial aid
award letter by the first day of classes, you must be prepared
to buy your own books and make arrangements with the Northeast
Tech business office to pay all tuition and fee charges. A
payment plan option is available through the business office. If
you have not been awarded financial aid or set up a payment plan
by the end of the third (3rd) week of classes, you will be
dropped from the program.
Your financial aid letter may list several types of aid. You may
accept all, part, or none of the financial aid awarded. If you
receive other financial aid from any source such as veterans
benefits, tuition waivers or outside agency scholarships, your
financial aid awards may be adjusted.
Oklahoma Tuition
Aid Grant (OTAG)
This is a grant awarded to you by
the Oklahoma Tuition Aid Grant program. If our office
anticipates that you will receive an OTAG award, it will be
listed on your award letter. Official notification, however,
will be sent with a separate letter from the OTAG program when
the award is confirmed. Checks will then be disbursed when funds
are received from the OTAG office. Your award will be reduced if
you are attending less than full time.
Federal
Workstudy Program
Upon notification of your Federal
Workstudy Award, you need to contact the Financial Aid office
for more information on current job openings. As a workstudy
student, you will earn federal minimum wage (currently $5.15 per
hour). You will be paid once each month based on the number of
hours worked. Once you have earned all that you have been
awarded, you must stop working. It is your responsibility to
monitor your hours to assure that you do not exceed your
eligibility. Federal workstudy is limited to a maximum of 25
hours per week.
Return of
Federal Title IV Unearned Funds
Federal law now specifies how a
school must determine the amount of federal financial aid (Pell
Grant, SEOG, Stafford Loans, PLUS Loans, and TIP grants) that a
student earns if he/she withdraws, drops out, is dismissed, or
takes a leave of absence prior to completing more than 60% of a
payment period.
The amount of federal financial aid
assistance that the student earns is determined on a pro-rata
basis. Once the
student has completed more than 60% of the payment period or
period of enrollment, all financial aid assistance is considered
to be earned.
Percent earned = Number of clock hours completed up to
the withdrawal date divided by total clock hours in the payment
period or period of enrollment. (“withdrawal date” is defined as
the student’s last date of attendance as determined by the
institution from its attendance records. This also includes
students who do not return from an approved leave of absence).
Percent unearned = 100% minus the percent earned.
When a student receives federal financial aid in excess of
earned aid, the school returns the lesser of: Institutional
charges multiplied by the unearned percentage, or Title IV
federal financial aid disbursed multiplied by the unearned
percentage. The student returns any remaining unearned aid not
covered by the school. Any grant amount the student has to
return is a grant overpayment, and arrangements must be made
with the school or Department of Education to return the funds.
The student can be billed for funds the institution is required
to pay.
Refund Policy
To receive a refund, the student
must officially withdraw by completing a withdrawal form which
may be obtained from the secretary in the Student Records office
and make a written request for the refund to the business office
no later than 15 days after he/she withdraws. Refunds will be
processed as follows:
Drop processed in the first 10% of
the program (1-53 hours) -- 90% refund
Drop processed in the first 11% to 24% of the program (54-126
hours) -- 50% refund
Drop processed in the 25% to 50% of the program (127-262 hours)
-- 25% refund
All refunds will be processed within
30 days of written request. If tuition and fees were paid from a
source other than the student (WIA, Voc Rehab, Pell), the money
will be refunded to the appropriate agency. Refunds will be made
in the following order: Pell, SEOG, WIA, Voc Rehab, Student. No
refund will be processed after 50% of the semester is completed
(263 hours).
As a Matter of
Policy and Procedure
A grade of “I” will not count as
hours completed toward satisfactory academic progress. Once the
work is completed and a grade is posted, the hours will be
included as completed. Transcripts will be run on all financial
aid recipients after grades are posted each semester.
Once financial aid is suspended, a student will remain ineligible for financial
aid at Northeast Tech until such time as his/her
cumulative GPA is raised to 2.0 or the required number of hours
have been made up. A student has the right to appeal a
financial aid suspension. A form will be sent along with the notice of
termination. This form must be completed and returned to the
financial aid office with 15 days of receipt. The appeal will be
reviewed by a committee and the student will be notified
regarding the outcome.
Transfer students with a cumulative GPA of less than 2.0 will be
placed on probation starting with the first period of enrollment
on financial aid. Financial aid will be awarded only one period
at a time. Continuation of financial assistance beyond the first
grading period will be contingent upon the successful completion
of all hours attempted with a GPA of 2.0 or above. Any student
anticipating withdrawal should contact the financial aid office
in order to determine how future financial aid eligibility may
be affected.
